mitosis

Better, Secure, Affordable

In today's digital era, email remains a critical communication tool for businesses worldwide. It facilitates seamless interaction, collaboration, and information exchange, making it indispensable for organizational operations.

Many organizations face a common challenge with their email hosting services; they pay for comprehensive service packages from providers like Microsoft, Google, or Zoho, which include a range of collaborative tools and advanced features. However, these advanced services are not utilized by a majority of the users within the organization. Typically, only about 20% of the workforce fully exploits these features, while the remaining 80% use only basic email functionalities. This results in paying for full licenses for all users, leading to significant underutilization of resources and unnecessary costs.

Hybrid Email Hosting

To address this inefficiency, we propose Mi SmartMail a Hybrid Email Hosting solution. This approach aims to optimize costs by aligning the service level with actual user needs within the organization.

How Mi SmartMail Works?

Identification of User Groups

Power Users (20%): These users require the full suite of services provided by Microsoft, Google, or Zoho.

Basic Users (80%): These users only need basic email functionalities without the additional collaborative tools.

Service Allocation

Power Users: Continue to host these users on platforms like Microsoft, Google, or Zoho, ensuring they have access to the comprehensive tools necessary for their roles.

Basic Users: Migrate these users to a cost-effective, dedicated email hosting service. This service will provide reliable email functionalities (sending and receiving emails) without the extra features that are not utilized.

Benefits of Mi SmartMail

Cost Efficiency

Significant reduction in licensing costs by only paying for advanced features for the users who need them.

Lower operational costs by utilizing a more affordable email hosting service for basic users.

Tailored Services

Ensures that each user has access to the tools they need without unnecessary extras.

Enhances user experience by providing a straightforward email solution for basic users, reducing potential confusion and clutter.

Scalability

Easily scalable to accommodate organizational growth or changes in user requirements.

Flexibility to adjust the ratio of power to basic users as needs evolve.

Simplified Management

Streamlined IT management by reducing the complexity associated with managing a single, all-encompassing service provider for all users.

Focused support and maintenance efforts tailored to the specific needs of each user group.

Mi SmartMail offers a strategic approach to managing email services in a costeffective and efficient manner. By aligning service levels with actual user needs, organizations can achieve significant savings while ensuring that all users have access to the essential tools required for their roles. Mi SmartMail not only enhances operational efficiency but also positions businesses to adapt to future technological advancements and organizational changes.

Mi SmartMail